Receipts and Payments Account for year ended 31st March 2016
| RECEIPTS | £ | |
| Precept | 5,500.00 | |
| Wayleaves | 133.86 | |
| Bank interest | 2.43 | |
| Grants etc. | 5,000.00 | |
| Burial fees | 0 | |
| Others | 0 | |
|
TOTAL RECEIPTS |
11,196.29 |
|
| PAYMENTS | £ | |
| Clerk’s salary | 1,600.00 | |
| Clerk’s salary from 2014-15 | ||
| Clerk’s expenses | 138.19 | |
| Clerk’s expenses from 2014-15 | ||
| Insurance | 220.06 | |
| Defibrillators Project | 8,444.00 | |
| Audit fees | 240.00 | |
| Port Eynon Hall Hire | 200.00 | |
| Web site (grant received in 2013/14) | 70.00 | |
| One Voice Wales | 107.00 | |
| Church yard maintenance costs | 400.00 | |
| Knelston Burial Ground, maintenance | 400.00 | |
| Scurlage green flower beds | 64.15 | |
|
TOTAL PAYMENTS |
£ 11,893.40 | |
| SUMMARY | £ | |
| Opening Balance
Add Income |
15,472.10
11,196.29 |
|
| Deduct expenditure | (11,893.40) | |
| Total | 14,775.21 | |
| Represented by: | £ | |
| Current account | 10,931.64 | |
| Savings Account | 5,256.76 | |
| Burial Ground Account | 935.00 | |
| Creditors / Debtors | (2348.19) | |
| Total | 14,775.21 |
Bank Reconciliation
Financial year ended 31st March 2016
Prepared by Barry J. Stubbings (Clerk and Treasurer) Date: 10th May 2016
| Balance per bank statements as at 31st March 2016: | £ | £ | |
| Current account | 10,931.64 | ||
| Savings Account | 5,256.76
|
||
| No. 2 (Burial ground) Account | 935.00 | ||
| 17,123.40 | |||
| Less: any un-presented cheques at 31st March 2015: | |||
| Cheque number 000331 (Burial Ground maintenance) | 200.00 | ||
| Cheque number 000336 (Clerk’s salary 2015-16) | 1,748.19 | ||
| Cheque number 000337 (St David’s Churchyard) | 200.00 | ||
| Cheque number 000338 (St cayywg’s Churchyard) | 200.00 | ||
| 2348.19 | |||
| Add: un-banked cash at 31st March 2016: | 0.00 | 0.00 | |
| Net balance at 31st March 2016: | 14,775.21 |
The net balances reconcile to the cash book (receipts and payments account) for the year, as follows:
CASH BOOK
| Opening Balance 1st April 2015: | 15,4722.32 | ||
| Add: Receipts in the year | 11,196.29 | ||
| Less: Payments in the year | (11,893.40) | ||
| Closing balance per cash book as at 31st March 2016 | 14,775.21 |
Explanation of variances – pro forma Attachment 1.2
The OVW/SLCC ‘Practitioners’ Guide 2011’ provides guidance on explaining significant variances (This is not just a matter for the audit, as it is good practice for the RFO to provide the Council with explanations for differences between one year’s actual expenditure/income and the next, and between budgeted and actual expenditure/income in a year, as part of the normal budgetary control arrangements and when setting the precept.)
Please explain any variances of more than 15% between the totals for individual boxes. We do not require an explanation for variances of less than £200; however in some cases there may be compensating variances which leave the total for a box relatively unchanged – e.g. where there was a major one-off project in 2010/11 (e.g. contribution to a village hall extension of £30,000), but a totally different expense of a similar size in 2011/12 (e.g. purchase of playground equipment of £28,000). In such cases it would be helpful to provide an explanation of movements within each box. We also ask you to explain any change where there is a movement to or from zero.
| Section 1 | 2014/15
£ |
2015/16
£ |
Variance
(+/-) £ |
Detailed explanation of variance
(with amounts £) |
| Box 2
Annual precept
|
5,500 |
5,500 |
0 |
|
| Box 3
Total other receipts
|
3 |
5,696 |
5,494 |
Welsh Assembly grant of £5000
Burial fees of £360, Grant of £200 Wayleave of £134 (2014/15 & 2015/16) |
| Box 4
Staff costs
|
1600 |
1.600 |
0 |
Clerk’s expenses of £148 to other payments
|
| Box 5
Loan interest/capital payments |
0 |
0 |
0 |
|
| Box 6
Total other payments
|
4,475 |
10,293 |
5,818 |
Defibrillator cost and installation £8,444 – nett £1849
One off Expenditures in 2014/15 of £3,030- nett £1475 Other minor variances total £374 |
| Box 7
Balances carried forward |
16,045 |
14,775 |
573 |
|
| Box 8
Debtors and stock balances |
0 |
0 |
0 |
|
| Box 9
Total cash and investments |
15,472 |
14,775 |
(697) |
|
| Box 10
Creditors
|
0 |
0 |
0 |
|
| Box 12
Total fixed assets and long term assets |
4,831 |
4,831 |
0 |
Notice Boards, etc. |
| Box 13
Total borrowing
|
0 |
0 |
0 |
Asset Register
The Community Council holds the following assets:
- A Burial Ground in the Parish of Knelston formerly attached to the Providence Baptist Chapel and for which the Council levies appropriate charges for internments, etc.
[asset value – £1].
- Public Notice Boards & seats at the following locations: [Asset Value £3,296]
- Scurlage Village Green (erected in 2009/2010 @ cost of £680)
- Port Eynon, near to church yard (erected in 2010/2011 @ cost of £920)
- Knelston Burial Ground (erected in 2010/2011 @ cost of £740)
- Knelston village (erected in 2014 @ cost of £956)
- Bench Seats (purchased in June 2014 @ cost of £1071.36)
- Bus shelter seats (purchased in July 2014 @ cost of £463.1)
Notice of appointment of date for the exercise of elector’s rights
Accounts for the year ended 31st March 2016
Public Audit (Wales) Act 2004 and the Accounts and Audit (Wales) Regulations 2014 (SI 2014/337)
- This notice will be displayed from 23 May 2016 to 5 June 2016
- Each year the Council’s Annual Return is audited by an auditor on behalf of the Auditor General for Wales, and any person interested has the opportunity to inspect and make copies of the Annual Return and all books, deeds, contracts, bills, vouchers and receipts relating to them.
- These documents will be available on reasonable notice on application to:
Mr. Barry Stubbings (Clerk to Council)
Burry Court
Burry Green
Gower
SA3 1HR
between the hours of 10:00 a.m. to 1:00 p.m. and 2:00 p.m. to 5:00 p.m. on Monday to Friday.
commencing on: 6th June 2016
and ending on : 1st July 2016
- Local electors and their representatives also have:
- The opportunity to question the Auditor General about the accounts; and
- The right to attend before the Auditor General and make objections to the accounts or any item in them. Written notice of an objection must first be given to the Auditor General and a copy sent to the Community Council.
The auditor on behalf of the Auditor General can be contacted at the address below for this purpose from the 4th July 2016 until the audit has been completed.
- The Council’s audit is being conducted under the provisions of the Public Audit (Wales) Act 2004, the Accounts and Audit (Wales) Regulations 2014 and the Auditor General for Wales Code of Audit. The audit of Port Eynon Community Council is being carried out by:
BDO LLP
Arcadia House, Maritime Walk
Ocean Village
Southampton
SO14 3TL
029 2034 2777