30 May 2017

Receipts and Payments Account for year ended 31^st March 2017

Bank Reconciliation

Financial year ended 31^st March 2017

Prepared by      Barry J. Stubbings  (Clerk and Treasurer)                                   Date:    10^th May 2017

The net balances reconcile to the cash book (receipts and payments account) for the year, as follows:

CASH BOOK

Explanation of variances – pro forma                                                             Attachment 1.2

The OVW/SLCC ‘Practitioners’ Guide 2011’ provides guidance on explaining significant variances (This is not just a matter for the audit, as it is good practice for the RFO to provide the Council with explanations for differences between one year’s actual expenditure/income and the next, and between budgeted and actual expenditure/income in a year, as part of the normal budgetary control arrangements and when setting the precept.)

Please explain any variances of more than 15% between the totals for individual boxes. We do not require an explanation for variances of less than £200; however in some cases there may be compensating variances which leave the total for a box relatively unchanged – e.g. where there was a major one-off project in 2010/11 (e.g. contribution to a village hall extension of £30,000), but a totally different expense of a similar size in 2011/12 (e.g. purchase of playground equipment of £28,000). In such cases it would be helpful to provide an explanation of movements within each box. We also ask you to explain any change where there is a movement to or from zero.

Asset Register

The Community Council holds the following assets:

1. A Burial Ground in the Parish of Knelston formerly attached to the Providence Baptist Chapel and for which the Council levies appropriate charges for internments, etc.

[asset value – £1].

1. Public Notice Boards & seats at the following locations:

• Scurlage Village Green,signboard erected in 2009/2010 @ cost of          £680
• Port Eynon, signboard near church yard erected in 2010/2011 @ cost of £920
• Knelston Burial Ground signboard erected in 2010/2011 @ cost of £740
• Knelston village signboard erected in 2014 @ cost of £956
• Bench Seats purchased in June 2014 @ cost of £1071.36
• Bus shelter seats purchased in July 2014 @ cost of £463.1
• Commemorative seat at Overton Green 2016 £360

TOTAL @ COST         £5,191

Notice of appointment of date for the exercise of elector’s rights

Accounts for the year ended 31^st March 2017

Public Audit (Wales) Act 2004 and the Accounts and Audit (Wales) Regulations 2014 (SI 2014/337)

1. This notice will be displayed from 22 May 2017 to 4 June 2017

2. Each year the Council’s Annual Return is audited by an auditor on behalf of the Auditor General for Wales, and any person interested has the opportunity to inspect and make copies of the Annual Return and all books, deeds, contracts, bills, vouchers and receipts relating to them.

3. These documents will be available on reasonable notice on application to:

Mr. Barry Stubbings (Clerk to Council)

Burry Court

Burry Green

Gower

SA3 1HR

between the hours of 10:00 a.m. to 1:00 p.m. and 2:00 p.m. to 5:00 p.m. on Monday to Friday.

commencing on:           5^th June 2017

and ending on :             30^th June 2017

3. Local electors and their representatives also have:

• The opportunity to question the Auditor General about the accounts; and

• The right to attend before the Auditor General and make objections to the accounts or any item in them. Written notice of an objection must first be given to the Auditor General and a copy sent to the Community Council.

The auditor on behalf of the Auditor General can be contacted at the address below for this purpose from the  3^rd  July 2017  until the audit has been completed.

4. The Council’s audit is being conducted under the provisions of the Public Audit (Wales) Act 2004, the Accounts and Audit (Wales) Regulations 2014 and the Auditor General for Wales Code of Audit. The audit of Port Eynon Community Council is being carried out by:

BDO LLP

Arcadia House, Maritime Walk

Ocean Village

Southampton

SO14 3TL

029 2034 2777