








30 May 2017
Receipts and Payments Account for year ended 31st March 2017
RECEIPTS | £ | |
Precept | 5,500.00 | |
Wayleaves | 69.14 | |
Bank interest | 1.95 | |
Grants etc. | 0.00 | |
Burial fees | 0.00 | |
Others | 0.00 | |
TOTAL RECEIPTS |
5,571.76 |
|
PAYMENTS | £ | |
Clerk’s salary | 1,800.00 | |
Clerk’s expenses | ||
Insurance | 221.07 | |
Commemorative seat at Overton | 690.00 | |
Audit fees | 0.00 | |
Port Eynon Hall Hire | 220.00 | |
Web site hosting | 50.00 | |
One Voice Wales | 113.00 | |
Church yard maintenance costs | 0.00 | |
Knelston Burial Ground, maintenance | 200.00 | |
Commemorative coins for school | 300.34 | |
Bramble clearance at Port Eynon | 120.00 | |
Joint Councils press announcement | 59.09 | |
Land Registry enquiry | 7.00 | |
TOTAL PAYMENTS |
£ 3,780.50 |
|
SUMMARY | £ | |
Opening Balance
Add Income |
14,775.21
5,571.76 |
|
Deduct expenditure | (3,780.50) | |
Total | 16,556.47 | |
Represented by: | £ | |
Current account | 10,372.09 | |
Savings Account | 5,259.38 | |
Burial Ground Account | 935.00 | |
Creditors / Debtors | 0.00 | |
Total | 16556.47 |
Bank Reconciliation
Financial year ended 31st March 2017
Prepared by Barry J. Stubbings (Clerk and Treasurer) Date: 10th May 2017
Balance per bank statements as at 31st March 2017: | £ | £ | |
Current account | 10,372.09 | ||
Savings Account | 5,259.38
|
||
No. 2 (Burial ground) Account | 935.00 | ||
16,566.47 | |||
Less: any un-presented cheques at 31st March 2017: | |||
Add: un-banked cash at 31st March 2016: | 0.00 | 0.00 | |
Net balance at 31st March 2016: | 16,566.47 |
The net balances reconcile to the cash book (receipts and payments account) for the year, as follows:
CASH BOOK
Opening Balance 1st April 2016: | 14,775.21 | ||
Add: Receipts in the year | 5,571.76 | ||
Less: Payments in the year | (3,780.50) | ||
Closing balance per cash book as at 31st March 2016 | 16.566.47 |
Explanation of variances – pro forma Attachment 1.2
The OVW/SLCC ‘Practitioners’ Guide 2011’ provides guidance on explaining significant variances (This is not just a matter for the audit, as it is good practice for the RFO to provide the Council with explanations for differences between one year’s actual expenditure/income and the next, and between budgeted and actual expenditure/income in a year, as part of the normal budgetary control arrangements and when setting the precept.)
Please explain any variances of more than 15% between the totals for individual boxes. We do not require an explanation for variances of less than £200; however in some cases there may be compensating variances which leave the total for a box relatively unchanged – e.g. where there was a major one-off project in 2010/11 (e.g. contribution to a village hall extension of £30,000), but a totally different expense of a similar size in 2011/12 (e.g. purchase of playground equipment of £28,000). In such cases it would be helpful to provide an explanation of movements within each box. We also ask you to explain any change where there is a movement to or from zero.
Section 1 | 2015/16
£ |
2016/17
£ |
Variance
(+/-) £ |
Detailed explanation of variance
(with amounts £) |
Box 2
Annual precept
|
5,500 |
5,500 |
0 |
|
Box 3
Total other receipts
|
3 |
71 |
68 |
Wayleave of £69 (2016/17)
Bank interest £2 |
Box 4
Staff costs
|
1600 |
1.800 |
0 |
Increase in Clerk’s of £200 pa
|
Box 5
Loan interest/capital payments |
0 |
0 |
0 |
|
Box 6
Total other payments
|
10,293 |
3,780 |
6,313 |
One off Expenditures in 2015/16 of £8,440
|
Box 7
Balances carried forward |
14,775 |
16,566 |
1,791 |
|
Box 8
Debtors and stock balances |
0 |
0 |
0 |
|
Box 9
Total cash and investments |
14,775 |
16,566 |
1,791 |
|
Box 10
Creditors
|
0 |
0 |
0 |
|
Box 12
Total fixed assets and long term assets |
4,831 |
5,191 |
0 |
Seat purchased |
Box 13
Total borrowing
|
0 |
0 |
0 |
Asset Register
The Community Council holds the following assets:
[asset value – £1].
TOTAL @ COST £5,191
Notice of appointment of date for the exercise of elector’s rights
Accounts for the year ended 31st March 2017
Public Audit (Wales) Act 2004 and the Accounts and Audit (Wales) Regulations 2014 (SI 2014/337)
Mr. Barry Stubbings (Clerk to Council)
Burry Court
Burry Green
Gower
SA3 1HR
between the hours of 10:00 a.m. to 1:00 p.m. and 2:00 p.m. to 5:00 p.m. on Monday to Friday.
commencing on: 5th June 2017
and ending on : 30th June 2017
The auditor on behalf of the Auditor General can be contacted at the address below for this purpose from the 3rd July 2017 until the audit has been completed.
BDO LLP
Arcadia House, Maritime Walk
Ocean Village
Southampton
SO14 3TL
029 2034 2777
Receipts and Payments Account for year ended 31st March 2016
RECEIPTS | £ | |
Precept | 5,500.00 | |
Wayleaves | 133.86 | |
Bank interest | 2.43 | |
Grants etc. | 5,000.00 | |
Burial fees | 0 | |
Others | 0 | |
TOTAL RECEIPTS |
11,196.29 |
|
PAYMENTS | £ | |
Clerk’s salary | 1,600.00 | |
Clerk’s salary from 2014-15 | ||
Clerk’s expenses | 138.19 | |
Clerk’s expenses from 2014-15 | ||
Insurance | 220.06 | |
Defibrillators Project | 8,444.00 | |
Audit fees | 240.00 | |
Port Eynon Hall Hire | 200.00 | |
Web site (grant received in 2013/14) | 70.00 | |
One Voice Wales | 107.00 | |
Church yard maintenance costs | 400.00 | |
Knelston Burial Ground, maintenance | 400.00 | |
Scurlage green flower beds | 64.15 | |
TOTAL PAYMENTS |
£ 11,893.40 | |
SUMMARY | £ | |
Opening Balance
Add Income |
15,472.10
11,196.29 |
|
Deduct expenditure | (11,893.40) | |
Total | 14,775.21 | |
Represented by: | £ | |
Current account | 10,931.64 | |
Savings Account | 5,256.76 | |
Burial Ground Account | 935.00 | |
Creditors / Debtors | (2348.19) | |
Total | 14,775.21 |
Bank Reconciliation
Financial year ended 31st March 2016
Prepared by Barry J. Stubbings (Clerk and Treasurer) Date: 10th May 2016
Balance per bank statements as at 31st March 2016: | £ | £ | |
Current account | 10,931.64 | ||
Savings Account | 5,256.76
|
||
No. 2 (Burial ground) Account | 935.00 | ||
17,123.40 | |||
Less: any un-presented cheques at 31st March 2015: | |||
Cheque number 000331 (Burial Ground maintenance) | 200.00 | ||
Cheque number 000336 (Clerk’s salary 2015-16) | 1,748.19 | ||
Cheque number 000337 (St David’s Churchyard) | 200.00 | ||
Cheque number 000338 (St cayywg’s Churchyard) | 200.00 | ||
2348.19 | |||
Add: un-banked cash at 31st March 2016: | 0.00 | 0.00 | |
Net balance at 31st March 2016: | 14,775.21 |
The net balances reconcile to the cash book (receipts and payments account) for the year, as follows:
CASH BOOK
Opening Balance 1st April 2015: | 15,4722.32 | ||
Add: Receipts in the year | 11,196.29 | ||
Less: Payments in the year | (11,893.40) | ||
Closing balance per cash book as at 31st March 2016 | 14,775.21 |
Explanation of variances – pro forma Attachment 1.2
The OVW/SLCC ‘Practitioners’ Guide 2011’ provides guidance on explaining significant variances (This is not just a matter for the audit, as it is good practice for the RFO to provide the Council with explanations for differences between one year’s actual expenditure/income and the next, and between budgeted and actual expenditure/income in a year, as part of the normal budgetary control arrangements and when setting the precept.)
Please explain any variances of more than 15% between the totals for individual boxes. We do not require an explanation for variances of less than £200; however in some cases there may be compensating variances which leave the total for a box relatively unchanged – e.g. where there was a major one-off project in 2010/11 (e.g. contribution to a village hall extension of £30,000), but a totally different expense of a similar size in 2011/12 (e.g. purchase of playground equipment of £28,000). In such cases it would be helpful to provide an explanation of movements within each box. We also ask you to explain any change where there is a movement to or from zero.
Section 1 | 2014/15
£ |
2015/16
£ |
Variance
(+/-) £ |
Detailed explanation of variance
(with amounts £) |
Box 2
Annual precept
|
5,500 |
5,500 |
0 |
|
Box 3
Total other receipts
|
3 |
5,696 |
5,494 |
Welsh Assembly grant of £5000
Burial fees of £360, Grant of £200 Wayleave of £134 (2014/15 & 2015/16) |
Box 4
Staff costs
|
1600 |
1.600 |
0 |
Clerk’s expenses of £148 to other payments
|
Box 5
Loan interest/capital payments |
0 |
0 |
0 |
|
Box 6
Total other payments
|
4,475 |
10,293 |
5,818 |
Defibrillator cost and installation £8,444 – nett £1849
One off Expenditures in 2014/15 of £3,030- nett £1475 Other minor variances total £374 |
Box 7
Balances carried forward |
16,045 |
14,775 |
573 |
|
Box 8
Debtors and stock balances |
0 |
0 |
0 |
|
Box 9
Total cash and investments |
15,472 |
14,775 |
(697) |
|
Box 10
Creditors
|
0 |
0 |
0 |
|
Box 12
Total fixed assets and long term assets |
4,831 |
4,831 |
0 |
Notice Boards, etc. |
Box 13
Total borrowing
|
0 |
0 |
0 |
Asset Register
The Community Council holds the following assets:
[asset value – £1].
Notice of appointment of date for the exercise of elector’s rights
Accounts for the year ended 31st March 2016
Public Audit (Wales) Act 2004 and the Accounts and Audit (Wales) Regulations 2014 (SI 2014/337)
Mr. Barry Stubbings (Clerk to Council)
Burry Court
Burry Green
Gower
SA3 1HR
between the hours of 10:00 a.m. to 1:00 p.m. and 2:00 p.m. to 5:00 p.m. on Monday to Friday.
commencing on: 6th June 2016
and ending on : 1st July 2016
The auditor on behalf of the Auditor General can be contacted at the address below for this purpose from the 4th July 2016 until the audit has been completed.
BDO LLP
Arcadia House, Maritime Walk
Ocean Village
Southampton
SO14 3TL
029 2034 2777