Agenda for Regular Council Meeting to be held on 22nd November

Monthly Meeting – Monday 22nd November 2021 at 7 p.m.

To be held at ‘The Old Pharmacy’ Monksland Road, Scurlage

AGENDA

  1. Apologies for Absence
  2. Declarations of Interest
  3. Approval of Minutes of Last Meeting ( October 2021)
  4. Matters Arising from Minutes (see attached notes)
  5. Financial Report & Expenditure
  6. Planning – Applications & Outcomes (see attached notes)
  7. Highways, Environment & Footpaths
  8. Correspondence
  9. Communication – Notice Boards, web site, etc.
  10. Village Halls
  11. Proposed Development at Port Eynon car park
  12. Knelston Burial Ground
  13. Any Other Business
Correspondence from:Agenda item:
C&CS – Weekly Lists of Planning Applications6
One Voice Wales – Notice of courses, etc.8
  
  
  
  
  

Planning Applications for consideration (Agenda item 6):

Ref. No.AddressBrief Description
Decisions  
None  
Applications  
None  
   
   
   

Matters Arising from OCTOBER 2021

  • Traffic Speed at Scurlage – Monitoring strips recently installed and outcome awaited.
  • Gateway Signs at Scurlage – Clerk to follow up with C&CS Highways.
  • Tree Surgery at Port Eynon – Quotation agreed, Chair to arrange for work to be undertaken

.

  • War Memorial at Scurlage – Paving and bench works completed. Clerk to source new edging for flower beds. Cllr S.F. to replenish plants. Further budget of £100.
  • Bench at Bus Stop, Scurlage – Budget £500. Agreed location to side of bus stop and paving not necessary. Assistance with moving the bench required.
  • Notice Board at Scurlage – Budget £100, Clerk to confirm with Mr. Rhodri Lloyd.
  • Flood lights at Port Eynon – to be raised with Community Police Officer – awaiting resumption of meetings at Knelston School.
  • Toilets at Port Eynon – Lack of cleaning and surface water puddles, complaint raised with SCC Environmental Health.
  • Village Green, Port Eynon – Holding response received from C&CS.
  • Llanddewi Village Hall – Chair/Clerk to progress with Trustees and possible vendor of land.
  • First Response Unit –. Clerk has written to Senydd Member and Member of Parliament.
  • Footpath at Boarlands, Overton – Clerk has reported issue to C&CS.
  • Defibrillators – Clerk advised that he had placed a provisional order for four new defibrillators at cost of £5,000. On hold, pending review of costs to service existing units.

Planning Applications & Decisions for Port Eynon Community Council Ward

Week Commencing 8th November – no applications

Week Commencing 1st November – no applications

Week Commencing 25th October – no applications

Week Commencing 18th October – no applications

Week Commencing 11th October – no applications

Week Commencing 4th October – no applications

DECISIONS

Week Commencing 8th November – no decisions

Week Commencing 1st November – no decisions

Week Commencing 25th October – no decisions

Week Commencing 18th October –

Ship Inn Port Eynon Swansea SA3 1NN

Ref. No: 2021/2101/106 | Received: Tue 03 Aug 2021 | Validated: Tue 03 Aug 2021 | Status: Decided – Application refused

Week Commencing 11th October – no decisions

Week Commencing 4th October – no decisions

Approved Minutes of Council Meeting held on 20th September 2021

Minutes of monthly Council meeting held on Monday 20th September 2021 at The Old Pharmacy, Scurlage.

1.  Apologies for absence was received from Barry Stubbings.

    Those in attendance were RF,SF,GE,MDC,DL,GJ.

2. There were no declarations of interest.

3. Approval of the Minutes of the last meeting was deferred owing to the wrong minutes being circulated to all councillors by the Clerk to the Council.

4. It was noted that the order for the second bench needed to be clarified and the bench installation cost to G R Lloyd appears to be still outstanding. GE stated that a review of money allocated for certain works needs to be done to establish the correct money held by the council. The Scurlage sign is still being refurbished and needs to be chased. BS to action.

5. Planning in relation to the Ship Inn and the use of the rear garden etc is still being considered. The point of conjecture relates to Section 106 invoked when the houses at the rear of the Ship Inn were constructed and the pub wishing to alter the restrictions imposed at that time. Objections have been lodged by the present owner of the house facing the pub garden and a decision is still pending. All other planning applications have been approved.

6. GE mentioned that the stile from The Borlands to the road leading to the church is unsafe and requires attention. He asked if any attention had been given to this.

7. GE also mentioned that recently a tour bus had been caught at the pinch point towards the village car park and maybe this is due to using the sat nav for directions. No discussion took place at this time.

Further mention was made of the boundary of the Public Car Park in Port Eynon and the lights emanating from Skysea Caravan and camping site which continue to cause annoyance.

8. In view of the lack of the correct minutes to discuss, MDC proposed that we adjourn the meeting and ask the Clerk to the Community Council to arrange a suitable meeting when all outstanding matters and any new items needing discussion can be put on the agenda. This was seconded by DL and carried.

Approved Minutes of Council Meeting on 26th July 2021

Synopsis of Minutes of monthly Council meeting held on Monday 26th July 2021 at The Old Pharmacy, Scurlage

  1. Present: R. Fisher (chair), G. Evans (Dep chair), M. Cox, D. Lewis, S. Fisher.
  • In attendance: B. Stubbings (Clerk)
  • Declarations of Interest : . Cox re planning application 2021/1500
  • Minutes: Proposed as amended by M. Cox; seconded by S. Fisher.
  • Matters Arising: (1) Floodlights at Boarlands – Clerk to file a further complaint. (2) Lane to Youth Hostel – Clerk to make FoI request re sale of land. (3) Trees at village Hall – D. Lewis to obtain a ‘local’ quotation.
  • Planning: 2021/1500 Youth Hostel bin Storage – Unanimously found acceptable. 2021/1750 – Unanimously found acceptable.
  • Highways, etc.: (1) Noted recent problems with blockages at the promenade Port Eynon and at the public toilets. City Council in attendance. (2) Recent Triathlon caused severe disruption to bus services and disturbance of residents (loud music in early hours of morning). Caution for future functions. Functions such as this should be limited to overspill car park to avoid above issues – refer to City Council Events Manager. (3) Village signs for Scurlage are missing and should be replaced at both Scurlage Castle and the Sports Club. Check to be made on legal extent of the restricted speed area – refer to City Highways
  • Footpaths: GE advised path and stile at 10 Boarlands is impassable due to encroachment of brambles and stile is rotten – refer to S. Parry at City Council.
  • Parking: Frequent parking in frontage of Culver House, Port Eynon is obstructing access by residents. Suggested to put a sign at the road junction directing visitors to use the Council car park. – refer to Highways.
  1. Traffic Speed in Scurlage: Lack of action – refer to City Highways.
  1. Finance: Invoice for gardening services by Rhodri Lloyd was agreed for payment. Quote required for bench at bus stop – Clerk to approach Rhodri.
  1. Next meeting to be held in September.

Minutes 20th July 2021

Port Eynon Community Council

Synopsis of Minutes of monthly Council meeting held on Monday 26th July 2021 at The Old Pharmacy, Scurlage

  1. Present: R. Fisher (chair), G. Evans (Dep chair), M. Cox, D. Lewis, S. Fisher.
  • In attendance: B. Stubbings (Clerk)
  • Declarations of Interest : . Cox re planning application 2021/1500
  • Minutes: Proposed as amended by M. Cox; seconded by S. Fisher.
  • Matters Arising: (1) Floodlights at Boarlands – Clerk to file a further complaint. (2) Lane to Youth Hostel – Clerk to make FoI request re sale of land. (3) Trees at village Hall – D. Lewis to obtain a ‘local’ quotation.
  • Planning: 2021/1500 Youth Hostel bin Storage – Unanimously found acceptable. 2021/1750 – Unanimously found acceptable.
  • Highways, etc.: (1) Noted recent problems with blockages at the promenade Port Eynon and at the public toilets. City Council in attendance. (2) Recent Triathlon caused severe disruption to bus services and disturbance of residents (loud music in early hours of morning). Caution for future functions. Functions such as this should be limited to overspill car park to avoid above issues – refer to City Council Events Manager. (3) Village signs for Scurlage are missing and should be replaced at both Scurlage Castle and the Sports Club. Check to be made on legal extent of the restricted speed area – refer to City Highways
  • Footpaths: GE advised path and stile at 10 Boarlands is impassable due to encroachment of brambles and stile is rotten – refer to S. Parry at City Council.
  • Parking: Frequent parking in frontage of Culver House, Port Eynon is obstructing access by residents. Suggested to put a sign at the road junction directing visitors to use the Council car park. – refer to Highways.
  1. Traffic Speed in Scurlage: Lack of action – refer to City Highways.
  1. Finance: Invoice for gardening services by Rhodri Lloyd was agreed for payment. Quote required for bench at bus stop – Clerk to approach Rhodri.
  1. Next meeting to be held in September.

Minutes May 2021

Port Eynon Community Council

Minutes of monthly Council meeting held on Monday 24th May 2021 via a virtual platform

Present                  Councillors: Martin Cox, Gareth Evans, Robert Fisher, Sheila Fisher, Dave Lewis

Apologies:             Councillors Gareth Jones

In Attendance       Mr.Barry Stubbings – Clerk;

Mr. R. Knox and partner, Mr. P. Williams

  1. Minutes                 Clerk confirmed that the draft minutes of the last meeting held on 19th April 2021 had been circulated to all Councillors. It was proposed by Councillor Martin Cox, and seconded by Councillor Gareth Evans that the minutes be accepted and this proposal was agreed by all.
  • Declarations of Interest      Cllr. Fisher advised that he had a professional interest in the planning applications for Highwinds, Port Eynon and Gower Holiday Village.
  • Matters Arising

Chair presented a quotation received for work to trees at Port Eynon Village Hall and all agreed that the work was essential and should proceed.

Clerk advised that due to pressure of other matters he had yet to place the order for a further bench seat for Scurlage Green.

Clerk advised that he had spoken with Enforcement control Division of City Council and with Police community support officer concerning the nuisance from floodlights and cameras at Port Eynon village and the parking on the A4118 in the vicinity of junction with Overton Lane. For the former he was advised that a complaint has to be raised by the affected resident and for the latter a report should be made using the 111 telephone service, however, visits would be made to site to assess the seriousness of both problems.

Clerk confirmed that he had requested the police Community Support Officer to attend a future Council meeting.

  • Finance 

Clerk advised that £500 allowance was still held for installation of notice board and seats at Scurlage. Chair confirmed that he expected a quotation in the coming week.

Clerk confirmed that payment had been made for wildflower planting.

Clerk was in receipt of invoice from Gareth Jones for work carried out for bramble clearance at Port Eynon beach and erection of the two Xams trees. A total of £325. Cllr. S. Fisher proposed that payment be made; seconded by Cllr. G. Evans and agreed.

Clerk confirmed that there was nothing further to report and that reserves were adequate to meet all current

envisaged commitments.                   

  • Planning  

Clerk confirmed that he had circulated notice recent applications and decisions.

  • APPLICATIONS PREVIOUSLY CONSIDERED.

2021/0462 Dingle Bank, Knelston. Two storey side and rear extensions including balconies, vertical timber cladding and changes to fenestration.

Application was refused on 19th April 2021 as having inappropriate treatment to the South and East elevationsthat would fail to respect the visual amenities of the established street scene.

2021/0724 Adjacent to Hawthorn Cottage, Scurlage. Discharge of Planning Conditions. Discharged on 7th May 2021

2021/0710 Salt Cottage, Port Eynon. Reduction in ground level, building of a retaining wall and a detached garden dwelling.

Application was granted on 11th May 2021, on the basis that ‘the proposal represents an acceptable form of development that would have a limited impact upon the character and appearance of the host dwelling or the wider Gower AONB.

  • NEW APPLICATIONS

2021/0884 ELD – Highwinds, Port Eynon Siting of two residential caravans (Certificate of lawful use).

Council in consideration of the application noted that the caravans in question had ben present for over ten years and at least one was in use as residential accommodation. Further, that the particular caravans were not visible from adjacent roads.

Council were of the opinion, by majority (with one abstention), that the application could not be supported.

2021/0836 FUL – South Gower Sports Club, Scurlage. Permit for three years for (a) Erection of a marquee during the months of June to September, inclusive and, (b) siting of five touring caravans during the months of April to October inclusive.

Council in consideration of the application noted that similar application had been previously made and granted.

Council were of the opinion by majority (with one abstention), that the application could be supported.

2021/1063 FUL – Dingle Bank, Knelston. Two storey side and rear extensions including balconies. Single storey side extension, and changes to fenestrations.

Council noted that the application was made consequent to refusal of application 2021/0462. Reservations were expressed that the proposed alterations continued to be of substantial size and that the resulting property lended itself to ease of sub-division into two properties.

Council were of the opinion that the application could be supported with the proviso that any subsequent application for sub division of the property should be refused.

2021/1206 NMA – 4 Milestone Court, Scurlage. Single storey rear extensions, side garages and front porches. Amendment to permit roof lights, enlarged front porch and amendment to the rear extensions.

Council noted that the proposed extensions were made and granted as Application 2019/1127. After consideration it was agreed that the alteration to the rear extensions and addition of roof lights to the side extensions could be supported however the enlarged front porch was not supported as it visually affected the uniform street frontage presented by the properties in Milestone Court. As a consequence the application as a whole could not be supported.

2021/1263 PRE – Gower Holiday Village, Scurlage. Siting of a Gypsy Caravan/Shepherd’s Hut.

Council in consideration of the application noted that there had been a number of previous applications for camping and siting of caravans at the same location which had all been refused. Council noted that the structure purporting to be a  gypsy caravan had already been erected and were of the opinion that  it bore little similarity to the common perception of a gypsy caravan or a shepherd’s hut. Council were of the opinion that such an installation represented an extension of the Gower Holiday village into a neighbouring agricultural field which was contrary to current Gower AONB policy to limit new caravan sites or enlargement of existing caravan sites.

  • Highways, Footpaths and Environment

Clerk advised that there had been no response or updates on the issues previously discussed.

  • Correspondence

Clerk reported that he had received a communication on 16th May from a Mr. Purse  expressing concern over the exercising of dogs on Port Eynon beach and requesting the Council enforce the existing restrictions as well as placing more prominent signage. It was noted that the Council has no powers of enforcement but would refer the issue to the City Council Parks and Recreation Dept.

  • Communications, Notice Boards, Etc

Erection of the new board at Scurlage is still pending.

  • Village Halls

Port Eynon –  Chair advised that he continued to attend VHMC meetings.

Llanddewi – Chair advised that he would continue to endeavour to contact Mr. Walters.

  1. Knelston Burial Ground.

Clerk advised, on behalf of the Trustees, that there was nothing to report.

  1. Port Eynon Sea-Front Improvements

Chair advised that there had been no further contact or communications with the City Council Steering Group. It was suggested that letter should be sent to Gower AONB Committee to enquire on current status.

  1. Any Other Business            

General Discussion took place on a number of issues.

Next meeting –  Monday 21st June 2021, 7 pm, using zoom meeting facility. Clerk to arrange.

There being no further business to discuss the Chair thanked all in attendance and the meeting adjourned at 9:30 pm.

————————————–                                                                                             ——————————————

Barry Stubbings (Clerk)                                                                                                       Robert Fisher (Chair)

12th April 2021

Regeneration at Port Eynon

Dear Occupant                                                                                                           April 2021

PROPOSED DEVELOPMENT AT PORT EYNON VILLAGE                                                                   

In November of 2020 Swansea City Council issued the following statement:

Following a feasibility study for Port Eynon and Horton in 2018, Swansea Council has considered the issues that the report describes and the subsequent recommendations. In summary the study found that Port Eynon appears neglected and under resourced and continues to deteriorate with the village coming under considerable visitor pressure during the height of the season. Locally, the study found that there is some appetite for a proposed new centre that could solve many of the main issues identified at Port Eynon, notably those relating to the management of the car park, the condition of the toilets and boat launching procedures on the slipway. A number of connected issues and recommendations are also identified for the village of Horton.

Swansea Council is following up on the study’s recommendations and is considering a range of improvements that are likely to focus on the following areas:

  • Car parks -improvements to layout, pay stations and public realm.
  • Improvements to the Port Eynon seafront road layout and disabled parking/drop-off point.
  • Port Eynon beachfront landscaping.
  • Improved disabled access to Port Eynon beach.
  • Rationalising RNLI lifeguard facilities on Port Eynon beach.
  • Interim improvements to toilets & changing facilities.
  • Electronic/Smart controls for boat launching/slipway access.
  • Rationalisation of public information and instruction signage.
  • Clearer demarcation of dog-friendly/-free zones and facilities.
  • Improving pedestrian access to – and interpretation of – the beach, dunes, Wales Coast Path, villages, built heritage and biodiversity features (e.g. Port Eynon Salthouse).

Port Eynon Community Council welcomed this statement as reinforcing many issues that the Council had been pressing for action and providing the outline for limited and sympathetic improvements to this historic fishing village that would benefit both visitors and local residents.

In March, Consultants engaged by the City Council issued consultation documents for improvements to be carried out, focussed on the car park area with a series of options ranging from minimal improvement to creation of a pedestrian street with new two storey development along the side of the car park (for details visit www.porteynoncc.org.cc or the Council Notice Boards).

The Community Council have received numerous comments from residents in the Council Ward and beyond to the effect that the current proposals under consideration by Swansea Council go far beyond the above objectives and will be detrimental to the characteristics of the village.

The Community Council, consider that any improvements should be limited to the following:

  • Redevelopment of the present toilets at Port Eynon to provide toilet and changing facilities consistent with modern expectations. Including provision of external shower facilities for both people and dogs.
  • Extension of the toilet building to provide a small number of rental ‘lock-up units’ suitable for seasonal occupation by RNLI, water sports clubs, etc. and office for car-park/beach management staff.
  • Improvement of the present lane to the Youth Hostel and extension to provide a surfaced pedestrian walkway giving unrestricted, safe, pedestrian access to the historic Salt House. (Vehicle access to the Youth Hostel and adjacent Cottages would be restricted by Smart Card or similar).
  • Improved controlled access to the pleasure boat slipway separated from the pedestrian walkway.
  • Improved car park access and car park management using Smart Card or similar technology.
  • Provision of a surfaced pedestrian walkway from the present concourse, round the frontage of Borfa House and on to Horton, replacing the present dilapidated and dangerous board walk.
  • Provision of modern refuse collection points along the length of the beach frontage.
  • Removal of dangerous buried wire fencing within the dunes.
  • Improvements to signage and provision of visitor destination boards.

Similar considerations should be made to replacement and improvement of facilities at Horton beach car park.

The Community Council urges all residents to urgently express their views on these proposals by

Text to                   077870 629268

e-mail to                stubbingsuk@yahoo.co.uk

Post to                    The Clerk, Burry Court, Burry Green, SA3 1HR

Dropbox at            The Old Pharmacy, Monksland Road, Scurlage, SA3 1AY

Port Eynon Waterfront Development

Proposals are being considered by a Steering Group for development of the core of Port Eynon village. The proposals include for the present car park area to be developed to create a new visitor attraction including shops, children’s play area, serviced apartments, restaurant/cafe, toilets, and other facilities.

The Architect’s concept plans can be accessed through the link that follows, also a questionaire to enable views of Gower residents to be transmitted to the Study Group.

The Community Council urges all residents who have a concern for the unique nature of Gower and of Port Eynon as a centuries old fishing village to complete the Questionnaire and transmit their views. Alternatively to transmit their views to the Community Council directly via this web site message form.

Community Presentation

Port Eynon Feedback

Redevelopment of Waterfront at Port Eynon

Swansea City Council have now appointed consultants to develop a concept design for a new beach/community centre building and seafront.

1.A steering group has been setup to include a cross section of Swansea City Councillors and relevant officers together with local community groups.

2.The Steering group design brief and study has been broken down into four component parts:-

Community ,      Tourism,      Commercial,      Travel and Transport.

3.The first Steering Group meeting in February concluded that two options should be considered

Option A; Retain existing Toilets Structure with extension for community and commercial activity. Potential for additional cafe at foreshore.

Option B; Development of a pedestrian street,improved beach access and facilities. Mixture of accommodation and commercial opportunities.

There is an additional, separately funded, proposal for a children’s adventure park and playground.

4.Consultation will be taking place in the wider community(subject to Covid19 restrictions) using online methods and possibly small group gatherings.

5.Plans showing proposals and options A,B and village hall relocation plans are shown on the attached Plans.

6. Having regard to the concept proposals outlined above, it is vitally important that the community consider the strengths,weaknesses,opportunities and threats of any scheme which will shape the future of Port Eynon for many years to come.

Your thoughts and comments will be greatly appreciated and should be forwarded to:-

Robert Fisher, Chairman, e-mail:info@robertfisherlimited.co.uk

Barry Stubbings, Clerk,e-mail: stubbingsuk@yahoo.co.uk

Your response will then be passed on for consideration by the Steering Group.

Option A
Option B